Event and Facility Booking Form

Use this online form to book exclusive use of the Equine Centre for a major event.

Exclusive use includes:

full day hire (7am to 10pm)
one surface preparation before use.

Minimum booking is one full day. Please check the event calendar for availability.

To complete your booking you will need to upload:

a risk assessment
a COVID Safe plan
your insurance details (with a minimum cover of $20,000,000 for any one occurrence).

Complete the form below to secure your clubs booking.

You will also need to read and understand the Conditions of Use and be familiar with our Emergency Procedures.

Bookings submitted without correct documents will not be approved. Old style pdf and word forms are no longer accepted.

Required fields are marked with an asterisk (*).

Event Requirements

Event Name *

Event start date *

Day Month Year

Event end date *

Day Month Year

Facilities The costs listed are per day. For multi-day events, please multiply each cost per day for your total payment.

Facility	Cost per day
Indoor Arena (80m x 35m)	$250
Warm-up Arena (60m x 25m)	$150
Outdoor Competition Arena (70m x 90m) - all weather surface	$200
Competition Dressage Arena (20m x 60m) - all weather surface	$150
Jump Arena (70m x 40m)	$150
Meeting Room/Kitchen/Office (Bld 114 REA)	$100
Top kitchen and classroom	$100
All facilities (includes all of above)	$1000

Add-ons

Item	Cost
Half day hire of facility for set up only eg jump erection	$200
PA System - 60m Radius	$50
Hire of Show Jumps	$100
Polaris and rake hire	$150
Weekend toilet cleaning fee	$150

Multi-day event requirements If your event runs over multiple days and you'd like book different facilities each day, please describe your requirements here.

Total to pay * The costs listed are per day. For multi-day events, please multiply each cost per day for your total payment.
Total will be invoiced if under $500, amounts over this will require a 50% deposit upfront with balance paid after event.

Other requirements

Event Details

Club/Organisation name

Event organiser/Contact person

Description of event

ABN (if applicable)

Address of event organiser (not PO box)

Approximate attendance numbers

Mobile

Email address

Alternative contact name

Alternative contact phone

Billing details

Name of person responsible for account *

Drivers licence number *

Date of birth *

Address (not a PO box) *

ABN (if applicable)

Insurance and Declaration

Accepted file types - The maximum combined size for each upload is 2Mb.
- Avoid using special characters in file names, like: + ! & # % ^ * ? @ = / \ | ` ; ~ ,
- The document file types must be PDF, DOC, DOCX, JPG, JPEG, RTF, BMP or PNG.
- Unfortunately we cannot accept compressed (ZIP) files.

Please attach a copy of your current certificate of public liability insurance. * (With a minimum cover of $20,000,000 for any one occurrence).

Please upload your Risk Assessment *

Payment details

I agree that a $50 admin fee will be payable for booking changes

Declaration

The information I have provided is complete and correct.
I have read and understood the Conditions of Use.
I agree that the Club/Organisation will abide by the Conditions of Use and agree to inform all participants of the event to abide by these Conditions of Use.
If the Club/Organisation fails to honour its obligation to this debt, the Club/Organisation agrees to pay any reasonable costs incurred by CHARLES STURT UNIVERSITY incidental to debt recovery. If the Club/Organisation has any dispute regarding the debt, or service provided, the Club/Organisation agrees to submit a written appeal/complaint within 1 week of the invoice date.